Artificial Intelligence (AI) Usage Policy
Business Innovation and Entrepreneurship Journal

1.      Objectives and Scope
The Business Innovation and Entrepreneurship Journal (BIEJ) policy regulates the use of generative AI technologies (such as ChatGPT, Gemini, Claude, Copilot, and other Large Language Models) in the writing, submission, editing, review, and publication processes. These rules apply comprehensively to authors, editors, reviewers, and other editorial staff to ensure academic integrity, manuscript authenticity, confidentiality, accountability, and transparency.

2.      General Principles
AI functions purely as a companion tool and is not a substitute for the researcher's judgment, creativity, or responsibility. Users retain full control and responsibility for data validity, information accuracy, manuscript originality, citation accuracy, confidential data protection, and publication ethics. Before a manuscript is submitted or used, all AI output must be evaluated, verified, and re-edited by the researcher.

3.      Policy for Authors
3.1 Limitations on AI Use
Authors are permitted to utilize AI technology in a limited manner for the following purposes:
1)      Improving grammar, spelling, and readability of manuscripts;
2)      Facilitating language translation;
3)      Exploring terminology and identifying keywords.
3.2 Prohibitions on AI Use
Authors are strictly prohibited from involving AI in the following:
1)      Fabricating, engineering, or manipulating research data and findings;
2)      Creating fictitious citations or bibliographies that cannot be validated;
3)      Drawing conclusions that are not based on evidence or data;
4)      Modifying visual elements (graphs, photographs, images) that could potentially distort the facts;
5)      Using an AI system as a substitute for research participants or subjects;
6)      Generating complete manuscripts without the author's intellectual contribution or direct supervision;
7)      Circumventing plagiarism detection or duplicating the work of others.
3.3 Obligation to Declare and Validate References
Any use of generative AI must be transparently declared. Authors must detail: the name and version of the AI ​​tool, the specific purpose of use, the sections of the manuscript involving AI, and the critical editing steps undertaken by the authors. This declaration must be placed in a separate subsection immediately before the References.
In addition, authors must directly access, read, and review all literature recommended by AI. Including fictitious references (AI hallucinations) or non-existent and untraceable sources is strictly prohibited.

4.      Policy for Reviewers
4.1 Confidentiality and Review Ethics
Reviewers are strictly obligated to maintain the confidentiality of manuscripts and the entire peer review process. In this regard, reviewers are prohibited from:
1)      Uploading manuscript material, either in full or in part, to public AI services;
2)      Inputting supporting components such as data, tables, figures, or author details into AI systems;
3)      Relying on AI to generate an entire manuscript evaluation report;
4)      Delegating quality evaluation, validity testing, or scientific decision-making to AI machines;
5)      Disclosing manuscript content, the identities of related parties, or editorial communication history through AI prompts.
4.2  Limitations of Use and Responsibilities
Reviewers' use of AI is strictly limited to improving the grammar or flow of reviews that are written entirely independently. An absolute requirement is that no fragments of the manuscript or confidential information be input into the AI ​​platform. If AI involvement in the editing process is substantial, the reviewer is required to report this to the editor. Regardless of the use of such technological assistance, full responsibility for the accuracy, integrity, and quality of the review report remains with the reviewer.

5.      Policy for Editors
Editorial confidentiality and responsibilities, editors and their editorial staff are strictly obligated to maintain the confidentiality of manuscripts, the identities of authors and reviewers, review results, research data, and all editorial correspondence. In carrying out their duties, editors are prohibited from:
1)      Uploading unpublished drafts of manuscripts to public AI services;
2)      Entering reviewer identity data or evaluation reports into AI systems;
3)      Using AI output as the sole basis for accepting or rejecting manuscripts;
4)      Delegating the editorial decision-making process to automated systems;
5)      Substituting critical appraisal and academic judgment (from both editors and reviewers) with AI technology.
Permitted uses and decision-making authority for AI are permitted as operational support tools, such as for administrative tasks, similarity checking, language correction, anomaly detection, and manuscript management. However, this only applies if the AI ​​system is proven to have adequate data security and confidentiality standards. All AI work must be re-verified by editors, and the authority for final editorial decisions rests solely with humans.

6.      Policy Violations
Any negligence or deliberate misuse of AI (such as concealing its use, falsifying data and fictitious references, leaking confidentiality, or handing over scientific authority to AI) will be strictly enforced as a violation of publication ethics. As sanctions, the Business Innovation and Entrepreneurship Journal (BIEJ) can impose tiered actions: starting from mandatory clarification and revision, rejection of articles, cancellation of reviews, retraction of manuscripts (retraction), suspension of parties involved, up to escalation to the institutional level. All forms of action will always be based on the principle of fairness, where parties suspected of violating are still given full rights to explain their position.

7.      Final Responsibility
Authors, editors, and reviewers hold absolute accountability for all content and decisions made through AI. The presence of this supporting technology does not relieve humans of their primary responsibility to maintain scientific accuracy, confidentiality, copyright protection, and adherence to academic ethics and integrity.