Artificial Intelligence Policy

Artificial Intelligence (AI) Usage Policy
Indonesian Journal of Community Empowerment (IJCE)

1. Purpose and Scope

This Indonesian Journal of Community Empowerment (IJCE) policy regulates the use of generative AI technologies (ChatGPT, Gemini, Claude, Copilot, and other LLMs) with the following scope:

  1. Regulated stages: Writing, submission, editing, reviewing, up to article publication.
  2. Bound parties: Authors, editors, reviewers, and the entire editorial team.
  3. Main purpose: To ensure the creation of academic integrity, originality of work, confidentiality, accountability, and journal transparency.

2. General Principles

The presence of AI acts only as a supporting assistant that cannot take over the assessment and responsibility of the researcher. All forms of data validity, factual accuracy, manuscript originality, references, information confidentiality, up to ethical compliance remain entirely in the hands of the user. Before the manuscript is processed or submitted, researchers must review, validate, and re-edit every output from the AI system.

3. Policy for Authors

3.1 Permitted AI Usage

AI may only be used to support writing, specifically in terms of grammar/spelling improvement, language translation, as well as the identification of terms and keywords.

3.2 Prohibited AI Practices

Authors are prohibited from misusing AI to:

  1. Manipulate or falsify data, findings, and visual elements;
  2. Draw conclusions without a valid data foundation;
  3. Create fictitious citations/references;
  4. Replace the role of research subjects with AI;
  5. Generate the manuscript entirely without the author's intellectual contribution;
  6. Manipulate the manuscript to deceive plagiarism detection tools.

3.3 Reporting Obligations and Reference Validation

Any use of AI must be declared transparently in a specific section before the References. The declaration must include the AI name/version, purpose of use, affected parts, and evaluation steps taken by the author. Authors are also obliged to directly read every reference source used and are strictly prohibited from including fake references (AI hallucinations) whose existence cannot be validated.

4. Provisions for Peer Reviewers

4.1 Ethics and Confidentiality Guarantees

The confidentiality of the manuscript and the peer review process is the absolute responsibility of the reviewer. In this regard, reviewers are not permitted to:

  1. Upload manuscripts (partially or entirely) to AI services;
  2. Input data, tables, figures, or author details into AI systems;
  3. Generate review reports instantly and entirely through AI;
  4. Rely on AI to evaluate quality, validate data, or determine scientific decisions;
  5. Leak manuscript content, identities, or editorial communications through instructions (prompts) to AI.

4.2 AI Responsibilities and Limitations

AI is only permitted for the purpose of grammar editing of reviews written by the reviewer themselves. It is strictly forbidden to input confidential information or manuscript excerpts into AI. Substantial AI usage must be reported to the editor. Ultimately, the quality, correctness, and integrity of the evaluation report remain the full responsibility of the reviewer, not AI.

5. Provisions for Editors

5.1 Confidentiality Guarantees and Prohibitions

The editorial team must guarantee full confidentiality of manuscripts, research data, party identities, and internal communications. Editors are prohibited from:

  1. Uploading unpublished manuscripts to public AI platforms;
  2. Inputting identity information or reviewer reports into AI systems;
  3. Making AI recommendations the sole basis for determining manuscript status;
  4. Automating the editorial decision-making process;
  5. Substituting the intellectual judgment of editors and reviewers with machines.

5.2 Limited Utilization

The use of AI is only permitted to assist with administrative and technical tasks (such as plagiarism checks, language editing, and manuscript management) on platforms with guaranteed data security. All AI work results must be re-verified, and the right to make the final decision on the manuscript is held entirely by the editor.

6. Policy Violations

Misuse of AI in any form, including concealment of information, fabrication of data/references, breach of confidentiality, or surrendering scientific decisions to AI, constitutes a violation of publication ethics. IJCE applies tiered sanctions ranging from mandatory correction, manuscript rejection, article retraction (retraction), suspension of the involved party's account, to reporting to their home institution. The enforcement of sanctions is guaranteed to prioritize the principle of justice by providing an opportunity for the indicated parties to submit clarifications.

7. Final Responsibility

Authors, editors, and peer reviewers hold absolute accountability for all manuscript content and decisions involving AI technology. The use of these tools does not transfer or reduce the primary human responsibility in maintaining scientific accuracy, data confidentiality, copyright, and compliance with ethics and academic integrity.